Early Head Start Coach/Mentor

Early Head Start Coach/Mentor

Department:  Early Childhood Services                                                                         Status:  Hourly
Responsible to: ECS Early Head Start Program Manager
Location: Farwell office, travel required

General Responsibilities: 


  • Responsible for the coordination and implementation of the Practice Based Coaching Model as required by the Head Start Performance Standards and state and federal mandates.
  • Ensure quality program service delivery.
  • Protect the privacy of customers/families and hold in confidence all information obtained in the course of service.

Specific Duties:

  • Utilize the Head Start Program Performance Standards, Head Start Act, the Early Childhood Standards of Quality, and Head Start Early Learning Outcomes Framework to ensure programs requirements are met.
  • Build relationships with education staff based on mutual respect.
  • Demonstrate effective communication skills, practice conflict resolution skills, have an ongoing commitment to learning; possess good observation skills, model best practices working with young children.
  • Ensure that education staff is utilizing all assessment tools and data for providing developmentally appropriate home visits through observation using the program home based assessment tools. 
  • Provide coaching to the education staff that supports their professional skill development to help them gain knowledge they need to provide high quality services to children and families.
  • Provide assigned education staff with professional and relationship based coaching using the Practice Based Coaching model.
  • Regularly retrieve and review data with the education staff to inform and improve opportunities for children and families.
  • Follow the Practice Based Coaching Model for observation schedule/reflection cycle when observing/monitoring education staff.
  • Check in with education staff on a regular basis to offer support and guidance.
  • Provide and facilitate a minimum of 4 training opportunities for EHS staff based on but not limited to Individualized Professional Development Plan (IPDP), “Skills Profiles” and “Strengths and Needs Assessment”. 
  • Submit end of the month paperwork and report to be determined based on monthly activities
  • Mentor new education staff for 3 months based on the New Staff Onboarding procedure. 
  • Complete and monitor IPDP with each education staff per the Early Head Start Training plan including completion of Skills Profiles. 
  • Work with EHS Program Manager and Management Team to identify improvement areas to impact ongoing work of the project, home visits and individual education staff’s level.
  • Maintain Outlook to accurately reflect weekly activities.
  • Travel to all five counties to provide coaching model.
  • Meet on a regular basis with EHS Program Manager.
  • Accurately complete required program documentation and record keeping in a neat and timely manner.
  • Work collaboratively with ECS Management Team to make sure all areas of service are in compliance and continually improving.
  • Recruit families and promote agency programs within the community.
  • Participate in personal and professional development activities, including staff meetings, conferences, training opportunities, as identified and approved by supervisors.
  • Attend community events and meetings to support the agency programs; including evening and weekend events/meetings.
  • All other duties as assigned.

Education and Experience Qualifications:

  • Must possess a Bachelor’s Degree in Early Childhood Education or related field.
  • Demonstrated experience in group facilitation and collaborative work preferred.
  • HOVRS reliable preferred. Must obtain within first year of employment.
  • Must complete 15 hours of annual training in addition to CPR, First Aid and Blood Borne Pathogen training.
  • Family Service Credential within 18 months of hire or the first session offered thereafter.
  • Infant/toddler experiences preferred.
  • Demonstrated ability to work cooperatively and collaboratively.
  • Demonstrated ability as a strength based leader.
  • Knowledge of the Head Start performance standards preferred.
  • Knowledge of Creative Curriculum/Teaching Strategies Gold/Child Plus preferred.

Additional Requirements:

  • Possess a solid knowledge base with respect to child development and family services and seek to expand knowledge at every opportunity.
  • Complete additional certifications as required.
  • Maintain confidentiality and code of ethics at all times.
  • Must have Proficient Computer Skills (Word, Excel, Outlook, Internet)
  • Must have reliable transportation, a valid driver’s license, provide proof of insurance, and MMCAA’s “Insurance Carriers” driving record review.
  • Successfully complete required background checks at time of hire and when requested.
  • Shall provide written report by a physician stating their physical capability and freedom from communicable tuberculosis.
  • Must have good communication and organizational skills, and be able to work effectively with people.
  • Must be self-directed and able to multi-task in a fast paced environment.
  • Must possess the ability to prioritize and complete tasks in order to deliver desired outcomes within allocated time frames.
  • Must be willing to accept new challenges.
  • The ability to navigate and effectively resolve conflict.
  • The job duties require a working cell phone for accessibility to supervisors, clients, or co-worker or to enhance personal safety while away from the office location. The agency will provide a cell phone as needed.
  • Must comply with Agency tobacco free and drug free policies.
  • Understand the importance of daily work attendance, and its impact on coworkers, clients, and the agency

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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